This website uses cookies to store information on your computer. Some of these cookies are used for visitor analysis, others are essential to making our site function properly and improve the user experience. By using this site, you consent to the placement of these cookies. Click Accept to consent and dismiss this message or Deny to leave this website. Read our Privacy Statement for more.
Print Page   |   Sign In   |   Register
Toronto 2019 Submission Guidelines

On this page:


Call for papers and sessions
RSA 2019 Toronto submission timeline
CfP blogs
Eligibility and submission quotas
What's in a proposal?
Travel grants
Sponsored sessions: Associate Organizations and Discipline Representatives
RSA Membership
Cancellation policy

 

Call for papers and sessions


The Program Committee for the 65th Annual Meeting of the Renaissance Society of America invites submissions for individual papers or sessions on any aspect of Renaissance studies or the era 1300–1700. The Committee especially welcomes submissions that cross disciplinary boundaries, as well as those that are discipline-specific. Sessions sponsored by our Associate Organizations and Discipline Representatives will make up approximately half of the program. The rest will consist of sessions and individual papers proposed by RSA members and selected by the Program Committee.

New for RSA 2019 Toronto: Twenty seminar-style sessions will be held on topics previously proposed by RSA members and selected by the Seminars Committee. Individuals may submit a paper proposal for consideration for one of these seminars. These papers will be pre-circulated among seminar participants and auditors before the conference. If your submission is not selected by the seminar organizers, it will be added to the general submissions pool for review by the full Program Committee. Seminar abstracts will be posted on this website in May 2018.

On the first evening of the Toronto conference (Sunday, 17 March) there will be a time set aside, from 6:00–7:00 p.m., for one-hour workshops. RSA members are welcome to propose topics for workshops which they might lead, preferably as a team of scholars. The Program Committee will vet these proposals along with the other panel proposals. A workshop might address a pedagogical problem, or feature a career-oriented discussion, or present a series of mini-talks focusing on a primary source.

Because the RSA Annual Meeting is a large conference, with as many as fifty sessions meeting concurrently, we have developed guidelines over the years to facilitate the work of the Program Committee and help ensure that there will be an audience for every session. Please note that proposing a session or paper indicates your commitment to attend the conference. The Committee will not be able to accept every submission. Good papers will have to be turned away. To take a slot and then later withdraw is discourteous to colleagues who would have liked to present a paper. Once the rooms are scheduled and the a/v equipment ordered, no substitutions are possible.

Organizers may propose a series of linked sessions, up to a limit of five. However, the Program Committee prefers that series be limited to three, to facilitate scheduling them in a row. Sessions organized in honor or in memory of an individual scholar are limited to no more than two per honoree.

The RSA does not guarantee that a full series of linked panels will be automatically accepted into the conference program. The Program Committee reserves the right to make choices among linked panels. If there is a special reason why all members of a series of linked panels must be present at the conference (e.g., this is a working group, with grant funding involved), the organizers are welcome to indicate this in their proposal, but the final selection of panels will still be at the discretion of the Program Committee.

Proposals for roundtables are also welcome, but the Committee asks that roundtables be stand-alone sessions in terms of their content. Roundtables that involve merely recapping the content of a series of sessions take up valuable space in the program that could be used to present other research and are not likely to be accepted.

All submissions to the RSA Annual Meeting must consist of new material that has not been published or presented in alternative venues or formats.

 

RSA 2019 Toronto submission timeline


June 2018:
RSA transitions to a rolling membership structutre, granting twelve months' membership in the society from the date of renewal. Memberships initiated between January and June 2018 will be extended to a full twelve-month term.

July 2018: Submission site opens via link on rsa.org. You must hold a current RSA membership to enter the submission site.

15 August 2018: Submission deadline for individual paper proposals, seminar paper submissions, and panel/roundtable/workshop submissions.

Early September 2018: Seminar paper acceptance decisions conveyed to paper submitters via email. Paper proposals not selected for inclusion by seminar organizers roll over to the general submissions pool for review by the full Program Committee.

1 November 2018: Final acceptance decisions for all submissions (papers, panels, roundtables, workshops) conveyed to members via email. Those accepted may apply for an RSA/Kress travel grant or a diversity grant through the submissions site at this time. Conference registration opens on rsa.org.

26 November 2018: Deadline for all travel/diversity grant applications.

15 December 2018: First increase of conference registration fees.

Mid-January 2019: Travel/diversity grant winners notified via email.

31 January 2019: Final conference registration deadline for all Annual Meeting participants.

11 March 2019: Conference registration fees increase to on-site rates.

17–19 March 2019: RSA Annual Meeting takes place in Toronto.

 

CfP blogs


Members may post calls for papers on our CfP blogs: there are separate blogs for art history, history, literature, and interdisciplinary/miscellaneous; you may cross-post to as many of them as you wish.

Art History CFPs
History CFPs
Literature CFPs
Interdisciplinary CFPs

 


Eligibility and submission quotas


You must hold an active RSA membership to log in to the submission website and submit a proposal. Lapsed RSA members, as well as scholars who are new to the RSA, may be added as panelists in a session proposal organized and submitted by a current RSA member. All participants must renew their membership for the year of the conference.

The RSA welcomes graduate student speakers who are within one or two years of defending their dissertations. However, all sessions must include at least one speaker who has received the PhD or other terminal degree. Sessions composed entirely of predoctoral speakers and sessions that include precandidates or MA students will not be considered. Predoctoral speakers should present dissertation research, not term papers. Their CVs must include the dissertation title and expected date of completion to make their eligibility clear to the Program Committee.

Scholars who are established in careers where the highest degree required is an MA are also welcome to present at the RSA conference and often do.

 

Who may submit sessions or individual papers? How many may be submitted?

An individual may submit one paper for consideration. That one paper may be an individual paper proposal, a paper proposal for a seminar session, or part of an organized panel. Individuals who submit more than one paper proposal (or the same paper multiple times) will be asked to withdraw all but one of them before the submissions are reviewed.

In addition to presenting one paper, an individual may participate in one roundtable as a discussant, may chair up to three sessions, and may serve once as a panel respondent.

An individual may not serve as chair or respondent in a panel in which he or she is a paper presenter. An organizer may present a paper in his or her own organized panel, but may not chair or act as respondent of that same panel. An individual may serve as organizer, chair, and respondent of the same panel. An individual organizer may submit up to five organized sessions. Series of sessions in honor of or in memory of a particular scholar are limited to two sessions per honoree.

Here is a summary of the number of submissions permitted depending on your role:

Role
Number
Review Process
RSA Discipline Representatives
up to five sessions
sponsored session submission information
Since the Representatives will have vetted the proposals for quality and coherence, these proposals are accepted as long as they comply with RSA guidelines.
RSA Associate Organizations
(via official representatives)
up to four sessions
sponsored session submission information
Since the Associate Organizations official representatives will have vetted the proposals for quality and coherence, these proposals are also accepted as long as they comply with RSA guidelines.
Individuals submitting session proposals
up to five sessions
These session proposals will be vetted by the Program Committee for quality of papers and coherence of the session.
Individuals submitting an individual paper proposal
An individual may submit one paper for consideration, either directly to RSA as an individual paper proposal, as a submission to a seminar topic, or as part of an organized panel. Individuals who submit more than one paper proposal (or the same paper multiple times) will be asked to withdraw all but one of them before the submissions are reviewed by the Program Committee. Seminar paper submissions will be chosen by the seminar organizers; those not selected will be added to the general submissions pool. Individual paper proposals will be vetted by the Program Committee and then formed into compatible sessions.

 

Individual participation

An individual may not serve as chair or respondent in a panel in which he or she is a paper presenter.

Here is the maximum number of times an individual may serve in each role at an annual meeting.


Organizer Chair Paper Presenter Respondent Roundtable Discussant Workshop Participant
Individual
up to 5 up to 3 sessions
1 1 1 1

Session roles

An individual may serve as organizer, chair, and respondent of the same panel.

Here are the requirements and limits for session roles.


Organizer Chair Paper Presenters Respondent Discussant
Panel (2 presenters)
at least 1 at least 1
2 1 (required) n/a
Panel (3 presenters)
at least 1 at least 1
3 1 (optional) n/a
Panel (4 presenters)
at least 1 at least 1
4 none allowed n/a
Roundtable at least 1
at least 1
n/a n/a 4 to 8

 

 

What's in a proposal?


Individual paper proposal:

  • paper title (15-word maximum)
  • abstract (150-word maximum) abstract guidelines
  • curriculum vitae (.pdf or .doc upload, no longer than 5 pages)
  • PhD completion date (past or expected)
  • general discipline area (History, Art History, Literature, or other)
  • keywords


Panel proposal:

  • panel title (15-word maximum)
  • panel keywords
  • a/v requests
  • panel chair
  • respondent (optional)
  • general discipline area (History, Art History, Literature, or other)


Each paper presenter must provide:

  • paper title (15-word maximum)
  • abstract (150-word maximum)
  • curriculum vitae (.pdf or .doc upload, no longer than 5 pages)
  • PhD completion date (past or expected)
  • full name, current affiliation, and email address


Roundtable proposal:

  • session title (15-word maximum)
  • session abstract (150-word maximum) abstract guidelines
  • session keywords
  • discussants (minimum four, maximum eight)
  • a/v requests
  • session chair
  • current email addresses for all participants
  • general discipline area (History, Art History, Literature, or other)

 

Travel grants


RSA will offer a limited number of travel grants to assist graduate students and non-tenure track postdoctoral scholars, as well as scholars of any rank traveling to the conference from outside North America. These grants are competitive, not guaranteed. The average award is $500. Funding comes from the Samuel H. Kress Foundation and the RSA General Fund.

The RSA will also offer diversity grants, of $500 each, to provide financial assistance for minority scholars (African Americans, Asian Americans, Hispanic Americans, Native Americans, and other traditionally underrepresented groups), residing in the US or Canada, to attend the conference. International scholars from historically underrepresented minorities residing in the US or Canada are also eligible to apply.

The application period for both types of RSA travel grants will begin in November 2018, after conference acceptance decisions have been sent to applicants.

 

Sponsored sessions: Associate Organizations and Discipline Representatives


If you are an RSA Discipline Representative or Associate Organization Representative, you have been authorized to submit sponsored sessions through a separate submission link on the main submissions page. This sub-menu will allow you to submit sessions for your organization or discipline, and will ensure that those sessions are identified with the proper sponsorship. Discipline Representatives are allotted up to five sponsored sessions, while Associate Organization Representatives are allotted up to four.

No matter who actually organizes the sessions for your organization or discipline, only the official RSA representative may submit them with the proper sponsorship. If you are unable to submit in the sponsored module and believe you are authorized to do so, please contact RSA for assistance. Do not submit sponsored sessions to the general submissions pool. You must hold a current RSA membership to access the submissions site.

Cosponsorship

Sessions may be cosponsored by more than one Associate Organization or Discipline Representative. A cosponsored session counts toward the five- or four-session allotment for both groups. One representative should submit the session under their sponsored allotment. Then, contact rsa@rsa.org to request the cosponsorship be applied. Both sponsoring groups will be listed in the conference program.

Sessions sponsored by Associate Organizations and Discipline Representatives will be reviewed by the Program Committee to ensure that they comply with RSA guidelines. Most paper presenters in sponsored sessions should be members of the sponsoring organization or discipline group.

 

RSA Membership


To submit a proposal to the RSA Annual Meeting, you must hold an active RSA membership. Lapsed members who wish to submit to the conference should log in to their rsa.org account and proceed to the Membership Info page to find the renewal link. If you need to reset your password, use this form to send a link to your email on file. If you no longer have access to the email address associated with your past RSA membership, contact rsa@rsa.org to request an update. Please do not create a new account if you have been an RSA member in the past.

If a member of your proposed session isn't in our database

All members of your session must have profiles in our member database. You will have the opportunity to search for them by first and last name when creating your session submission. If a participant is not in our database, you will have the opportunity to add that person, which will create an account in our database that they can later use to pay membership dues and register for the conference. You will need the person's name, current email address, and affiliation. Please be sure the email address is valid, or the participant will fail to receive important communications from RSA about conference acceptance and registration.

 

Cancellation Policy


Acceptance to the conference is a commitment to attend. To withdraw after the registration deadline, except in cases of emergency, is discourteous to your colleagues and to all those whose papers were not accepted for lack of space. If you cannot attend, your paper may not be read by someone else, and you will not be listed in the program. Speakers who fail to register and fail to show up at the conference to give their papers will be barred from speaking at the next year's conference.

If you must cancel your attendance at the RSA Annual Meeting due to an emergency and wish to request a refund, the following rules apply:

A partial refund of the conference registration fee may be available, under limited circumstances.

If you submit a refund request on or before 31 December 2018, you will be refunded 50 percent of your registration fee, minus a $25 administrative fee.

No refunds will be issued for requests sent on or after 1 January 2019.

Exceptions for serious medical and family emergencies will be considered on a case-by-case basis by the RSA Executive Director, President, and Vice President, upon receipt of an explanation. In such cases, if a refund is granted, a $25 administrative fee will be assessed.

Membership Software Powered by YourMembership  ::  Legal