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Privacy & User Consent


This website located at provides general information about the Renaissance Society of America (RSA) and its programs and benefits as they relate to the RSA’s members. All information provided on the RSA site is provided for information purposes only and does not constitute a legal contract between the RSA and any person or entity unless otherwise specified. Information on the RSA site is subject to change without prior notice. Although every reasonable effort is made to present current and accurate information, the RSA makes no guarantees of any kind.

Except as required by applicable law, neither the RSA nor its employees, content providers, affiliates or other representatives will be liable for damages of any kind (including, without limitation, lost profits, direct, indirect, compensatory, consequential, exemplary, special, incidental, or punitive damages) arising out of your use of, your inability to use, or the performance of this website or the content whether or not we have been advised of the possibility of such damages.

Copyright and DMCA Agent

Articles and other material on the RSA site are owned by the RSA or displayed with permission from the owner. Such material may be downloaded and printed for personal reference, but not otherwise copied, altered in any way or transmitted to others (unless explicitly stated otherwise) without the written permission of the RSA.

Pursuant to the Digital Millennium Copyright Act of 1998, 17 USC Section 512(c)(2), the RSA’s designated agent for notice of alleged copyright infringement is: Carla Zecher, c/o The Renaissance Society of America, Inc., Fordham University, 441 E. Fordham Road, Walsh Library - 039, Bronx, NY 10458 • USA.

Use of the Site

Users of this website may not use any automated tool or software to attempt to collect information from the website or users of the website or to break into any of the servers of the website. Users of this website may not use information about members such as names and emails to attempt to commit fraud or offer unsolicited services.

To gain access to, and use, certain areas of the website you may be required to register and create a username and password. You are responsible for keeping your username and password private. You are responsible for using any forums or discussion areas in a legal and responsible manner and may not post any technically harmful, illegal, infringing and/or offensive material. The RSA reserves the right to remove any such content and/or terminate your account at any time in its discretion.

RSA Name

The RSA name and logo may not be used in any publicity or advertising, or in any way that expresses or implies endorsement, sponsorship, or affiliation with any entity, product, or service, without the written permission of the RSA.


The Renaissance Society of America (RSA) is committed to protecting your privacy. This Privacy Policy explains our data practices regarding personal data and other information that we collect in connection with your membership, the annual meeting, web applications we use for collecting abstracts and applications, and member mailings.


By using our websites, you consent to policies and practices described in this Privacy Policy, including the collection and use of your personal information as described herein. If you do not agree with the data practices described in this Privacy Policy, you should not use our websites.

You have the option of refraining from submitting personal information and reviewing, updating, correcting and deleting personal Information you have submitted (by contacting us at You can limit your use of the Websites to those aspects that do not require personal information if you do not agree with our practices outlined in this privacy policy regarding personal Information. You can also request that we refrain from using personal Information for certain uses described in this Privacy Policy (by contacting us at You can also opt-out of our collection of website Information by refraining from visiting our website or rejecting or deleting cookies.

Collection of Information

The RSA collects information from members and others in two primary ways: (i) information that you provide directly to us, and (ii) website user information (such as the number of users—but not their names—who have viewed an article; in some jurisdictions, some of this website user information, such as IP address, may be deemed to be personal information.

We only collect personal information when you provide it to us directly (or as noted in the Cookies below), for example:

  • When you register to be a member

  • When you make purchases

  • When you register to attend the RSA Annual Meeting and any pre-conference, post-conference, or satellite events

  • When you submit proposals for presentations at the Annual Meeting

  • When you donate to us

  • When you join list servs or user forums

  • When you subscribe to our email newsletter

  • When you request information from us

  • When you contact us through the RSA website (announcements, CFPs)

  • When you apply to participate in the RSA mentoring program

  • When you apply for RSA research fellowships, travel grants, diversity grants, or on-site care grants

  • When you vote in RSA elections

  • When you participate in RSA surveys

  • If you register for and participate in our programs, activities, initiatives, and events;

  • When you provide User Content (as defined in the Terms and Conditions of Use) such as comments or written submissions on blogs on any part of the RSA Website that permit it

  • When we need to verify your account information

  • When you participate with social media accounts operated by the RSA

  • When you interact with any RSA page or account on a social media platform, such as Facebook, Twitter, or Instagram (collectively, “RSA Social Media”). (Please note that when you use third party social media platforms, your use of those platforms is governed by their privacy policies and not this Privacy Policy.)

How we use Personal Information

The RSA uses personally identifiable information provided directly to us by members and other users of the public site (1) to permit us to contact persons who have indicated that they are interested in receiving information regarding our activities, services, and products; (2) to permit members to contact each other directly; and (3) to process requests and order forms, including those related to conferences and subscriptions.

Users have the option of unsubscribing from communications from us as well as forums, discussion groups, or similar online activities at any time, by contacting us at

How we Share Personal Information


Personal information collected on the RSA site may be shared with a third party for operational purposes, such as a travel agency that helps process the hotel reservations for the RSA annual meeting or the publisher that produces and distributes our journal, Renaissance Quarterly. Basic member data (name and mailing address) are shared with our annual meeting travel agency, Connections Housing, and partner hotels to ensure that our hotel block is used by RSA-affiliated guests only. Connections Housing and our host hotels do not contact members directly unless a reservation has been made. RSA shares information related to academic discipline, research specialty, location, and employer name with ProQuest due to our Early English Books Online (EEBO) subscription, but we do not share the names, emails, or mailing addresses of our members with ProQuest. Users may notify the RSA office ( at any time of errors in the information provided or to request that personal information not be shared with third parties. In the event a member requests that their information is not shared with ProQuest, RSA would contact the company to have the data erased; opting out of sharing this data may result in not being able to access EEBO.

Conference Submissions

All program submission data (abstracts, proposals, names, email addresses, and institutional affiliations) are stored online, in a secure content management system for one year. None of this information will ever be shared with other organizations or vendors. However, note that in accordance with longstanding policy, abstracts and the annual meeting program are published online in a web app and in PDF format and offered in print format.

Collection of Information by Third Parties

As a convenience to members and other users, the RSA accepts online credit card transactions through its secure servers. The credit card information provided by users at the site is submitted through BluePay, which the RSA has contracted with to process the encrypted electronic transaction. This information is not used for any other purpose and your credit card information is not ever stored in our database.

Use of Cookies

The RSA, directly or through its vendor Google Analytics, may collect information through use of cookies, which are small pieces of information used to recognize repeat visitors, help provide access to the content of the RSA website, and help us to evaluate and improve our website. Google Analytics stores cookies for a period of 26 months. The RSA does not use this information for any commercial purpose.

Conference Submissions

All program submission data (abstracts, proposals, names, email addresses, and institutional affiliations) are stored online, in a secure content management system for one year. None of this information will ever be shared with other organizations or vendors. However, note that in accordance with longstanding policy, abstracts and the annual meeting program are published online in a web app and in PDF format and offered in print format.

Membership Data Retention

The RSA retains basic member and donor data (names, member numbers, dates of membership, emails, conference attendance, telephone number, and mailing addresses) that was voluntarily given to us in perpetuity. The RSA uses (YM) to manage its member database. Upon becoming a member, you automatically are added to the member directory, hosted by YM, so that your name and contact information are available to other members (not the public) and automatically subscribed to all member e-mailings including administrative messages about your account and our e-newsletter, Renaissance News (managed using Constant Contact). You may unsubscribe from Renaissance News if you wish. Membership in the RSA is not required to receive Renaissance News, and your name and email address will be retained as part of the subscriber list until you update your info or unsubscribe.

YourMembership and Constant Contact will not contact you; all communication regarding your membership and subscriptions will come directly from the RSA. The RSA and YM share basic member data (name, email address, affiliation) only with our annual meeting abstract management and scheduling software and mobile app provider (The Conference Exchange). Very basic member data (name, email, and affiliation) is shared with JUMP App Solutions for the purpose of gathering applications for fellowships and prizes.

The RSA shares basic member information (name, email address, mailing address) with the publisher of Renaissance Quarterly. The current publisher of RQ is the Cambridge University Press (CUP). Member data is shared with CUP in order to allow the publisher to alert members to newly published issues, available online, and to send copies of the printed journal to members who have elected to renew as print members of the RSA.


We are committed to protecting the security of our users’ personal information. To that end, we use industry standard security practices to keep your personal information private and to protect it from disclosure to third parties, except as directed by you or as specified in this privacy policy.

We take additional steps to keep your credit card information secure, the RSA’s website uses SSL to encrypt your data and ensures that our website, payment processor, and office are PCI compliant. The RSA retains no records of credit card numbers. Furthermore, our payment processor uses anti-fraud technology to prevent illegal charges. In the event of a data breach we will inform all impacted (or possibly impacted) members and other parties as soon as possible.

Please note, however, that we do not and cannot guarantee the security of personal information, and there is always some risk that an unauthorized third party may find a way to circumvent our security systems or that transmissions of your information over the internet will be intercepted. Therefore, we disclaim all liability involving personal information submitted through our websites.

Third Party Links

Hypertext links to other Web locations are for the convenience of users and do not constitute any endorsement or authorization by the RSA and the RSA cannot confirm the accuracy of any of the material contained in such third party websites or vouch for their terms or privacy policy practices.

Reviewing, Updating and Deleting information

You may access, update, delete personal information we have collected about you, or request that we forward such information to a third party, by contacting us at Please note that although we will do our best to process all such requests in a timely manner, but that even after deletion some residual information may remain in our log files. Also, we may maintain some information we deem necessary to comply with our legal obligations, meet regulatory requirements, prevent fraud or abuse, or otherwise enforce our policies.

Also, existing members can change their member profile information and settings by logging in at and clicking on “Manage Profile,” then “Edit Bio.”

Changing our Privacy Policy

We review our privacy practices from time to time, and these practices are subject to changes and updates. We will notify you of any material change to this Privacy Policy by reflecting the change on this Privacy Policy page, and by updating the Effective Date located at the bottom of this page. If the change affects how we collect, use or disclose Personal Information, we will notify you by email. To ensure familiarity with the current version of our Privacy Policy, return to this page periodically. We will not apply any changes retroactively and you have the option to opt-out of further collection of personal information and deletion of any existing personal information.


This Privacy Policy and terms and conditions of use are governed by the laws of the State of New York (United States), excluding any laws that might direct the application of the laws of another jurisdiction. Note that we may store and process personal information on servers or on a cloud located in the United States or elsewhere. The data protection laws of New York and the United States generally may not be as comprehensive or the same as those in the country where you are located. By using our website or otherwise providing us with personal information, users agree and consent that personal information may be transferred to or stored in facilities in the United States or elsewhere.

A Note to European Users: Regardless of where we store and process data, we take steps to protect your information, consistent with the principles set forth in this Privacy Policy, which are intended to comply with the Privacy Shield Framework issued by the U.S. Department of Commerce. As a nonprofit organization, we are not subject to the jurisdiction of the United State Federal Trade Commission, which oversees the implementation of the Privacy Shield program. Consequently, ORCID cannot self-certify compliance. Instead we have our policy and practices independently audited annually by TrustArc. TrustArc also serves as a third party dispute mechanism for privacy concerns that you cannot resolve directly with us.

Vendor Privacy Policies

The RSA reviews vendor policies to ensure that they maintain the privacy of our members’ data, but ultimately the RSA is not responsible for vendor practices.


Constant Contact


The Conference Exchange

JUMP App Solutions

Effective Date: 6 July 2020

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